Syrian American Medical Society Foundation
MENA AI JOB DESCRIPTION SUMMARY
This is a remote/virtual Liaison Officer (Assemblies Unit) position, based inside Syria with a working area covering Syria and neighboring countries. The primary responsibility is to serve as a key coordination focal point between the Assemblies Unit and the Syria Office’s operational teams, ensuring seamless communication, planning, and implementation of joint activities. This includes translating scientific recommendations into actionable steps, monitoring the alignment of medical education initiatives with approved curricula, and managing reports and documentation. The role also involves organizing and documenting regular coordination meetings. This is a single, salaried officer-level position with a monthly salary ranging from $350 to $600, according to the SAMS Syria salary scale.
Original Job Description
Position: Liaison Officer (assemblies Unit) (Rapid Recruitment)
Job Location: Remotely/ Virtual (inside Syria)
Reporting to: Assemblies Coordinator
Working area: Syria, and neighboring countries
Number of positions open: 1
Last date for application: August 17th 2025
Key relationships:
Assemblies’ unit staff
Purpose of Assignment:
The Liaison Officer plays a pivotal role in operationalizing the scientific vision of the Assemblies Unit by ensuring seamless coordination with SAMS’ Syria Office. This role functions as a strategic interface between technical recommendations generated by the Assemblies and their practical execution on the ground. The Liaison Officer facilitates communication, aligns plans, and ensures that activities implemented through the Syria Office reflect the priorities, standards, and curricula endorsed by the Assemblies.
Main tasks and responsibilities:
. Coordination with the Syria Office
– Serve as the key coordination focal point between the Assemblies Unit and the Syria Office’s operational teams (Medical Missions, Medical Education, signature, etc.), ensuring two-way communication that supports planning, implementation, and quality assurance of joint activities.
– Follow up on the implementation of agreed-upon activities and plans with these teams, ensuring alignment with Assemblies Unit objectives.
– Coordinate to resolve operational bottlenecks or challenges in execution.
– Prepare and conduct surveys when needed, to support optimal planning and informed decision-making within the Assemblies Unit.
– Propose improvements to coordination tools, reporting templates, and joint tracking mechanisms.
– Contribute to the development of internal SOPs to streamline collaboration between the Assemblies Unit and the Syria Office.
2. Recommendation Follow-up and Technical Alignment
– Translate high-level scientific recommendations from Assemblies discussions into actionable follow-up steps in collaboration with Syria office staff, while tracking their execution and providing regular implementation updates.
– Provide structured feedback to the Unit Manager and Coordinator, including updates, challenges, and pending issues.
– Proactively monitor the alignment of all medical education initiatives with Assemblies-approved curricula and standards, and provide expert feedback to refine or adjust educational content accordingly.
– Provide technical input during the planning phase of medical education initiatives or medical missions to ensure their consistency with the Assemblies’ scientific framework.
– Develop tracking tools and mechanisms to identify emerging needs and priorities raised by the Executive Office on the ground, and systematically communicate them to the Assemblies Unit management to inform planning and decision-making.
3. Reports and Documentation Follow-up
– Coordinate the timely collection of reports related to activities implemented in collaboration with the Assemblies Unit.
– Ensure reports meet SAMS quality standards, and share them with the Unit Manager and relevant team members for review and approving.
– Support the creation of a consistent documentation trail for implementation and decision-making purposes.
– Ensure the unit receives all essential implementation documents—particularly final reports, executed work plans, donated materials inventory, and others—and that these are clearly documented, well-organized, and easy to refer back to when needed.
– Contribute to building an internal database that tracks all recommendations and joint activity outcomes.
– Identify and flag any gaps between recommendations and implementation, and propose practical solutions.
4. Meetings and Regular Communication
– Organize regular coordination meetings with Syria Office technical and administrative teams to maintain alignment and synergy.
– Prepare and document meeting minutes, summarize outcomes, and ensure updates are shared with the Assemblies Unit team.
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- Relay operational or field feedback relevant to scientific recommendations and help shape follow-up priorities.
THE CANDIDATE’S REQUIREMENTS
Mandatory Qualifications required
- Bachelor’s degree in public health, Health Management, International Relations or a related field.
- Minimum 2 years of experience in coordination, or project follow-up roles, preferably within a humanitarian or medical organization.
Languages
- Fluent written and spoken in Arabic
- Fluent written and spoken English
Competencies:
- Communication Skills
- Confidentiality
- Digital communication tools
- Microsoft Office
- Teamwork and collaboration
- Gmail
How to apply
CONTRACT CONDITIONS
The salary will be defined according to the SAMS Syria salary scale.
(officer level range between 350 – 600 $)
This recruitment process is rapid recruitment: Note. Due to the urgency of this position, the vacancy may close before the deadline. Applications will be assessed as per received and vacancy might be closed before the end of the announcement as per qualifications availability.
Interested candidates may please send their resume and fill the application in the following link:
Source: ReliefWeb