Executive Coordinator

Reports To: CEO

Location: Remote (U.S. applicants only, commuting proximity to NYC, LA, DC, or Bay Area preferred)

Classification: Full-time, non-exempt, confidential (not eligible for union) 

Salary Range: $65,000-70,000

Projected Start: Early Fall 2024

About Bend the Arc

Bend the Arc is building a multiracial, multiethnic, intergenerational movement of Jews and allies across the country who are rising up to build an American future free from white supremacy, antisemitism, and racism. We’re investing in systems that keep our communities safe and divesting from systems that uphold white supremacy. We organize, advocate, tell stories, and develop the leaders that we need to finally build a true multiracial democracy in America. And we’re fighting for the joyful future we deserve: one where Black liberation is realized and where all of us — within and beyond our Jewish community — are safe and thriving.

The Bend the Arc family of organizations consists of Bend the Arc: Jewish Action, our 501(c)(4) organizing and advocacy arm; Bend the Arc Jewish Action PAC, the first and only Jewish PAC to advocate exclusively for progressive policies in the U.S.; and Bend the Arc: A Jewish Partnership for Justice, our 501(c)(3) education and leadership arm. We are proud to be a Union shop and to be working with the Non-profit Employees Union (NPEU) toward finalizing a Collective Bargaining Agreement and achieving our goals.

Headquartered in New York City, we have remote staff nationwide with clusters in Los Angeles and Washington DC, along with a network of staffed chapters, volunteer-led local groups, and affiliates organizing across the country.

Working at Bend the Arc: 

As a workplace, Bend the Arc is committed to building an antiracist and pro-Black organizational culture where staff can be whole people and are set up to be successful in their work. We are creating a culture of resilience, self-awareness, and ongoing learning to meet the political moment and to move toward our north star: a multiracial democracy where Black liberation is realized and where everyone can live and thrive. 

We recognize the difficulty of our work and are committed to joy, celebration, and meaning in the midst of growth and struggle. We do this by prioritizing wellness and meeting staff needs through our policies, benefits, Bend the Arc Workers Union, culture of appreciation, and focus on relationship before task. As a Jewish organization, we root ourselves and our work in Jewish tradition, ritual and wisdom by engaging with Jewish holidays, text study, and more. We work in a collaborative hierarchy and strive to make decision making clear and transparent. 

As an organization currently led by a majority Black team but with a majority white staff, our work to become an antiracist, pro-Black organization is ongoing and resourced. All staff are expected to participate in our race equity transformation work and apply shared principles, practices, and tools in executing their everyday job responsibilities. Staff are held accountable to a set of competencies that are regularly assessed through our evaluation process. This work takes place in regular all-staff meetings, trainings, an annual staff retreat, team meetings, and in ad-hoc and standing cross-team committees.

About the Position:

The Executive Coordinator (EC) is responsible for providing discreet and confidential overall executive level coordination and support of the CEO and members of the Executive Team, which includes the Chief Vision Officer, Chief Campaign Officer and the Chief People and Operations Officer. The EC is extremely detail-oriented; thrives in a fast-paced environment; and has excellent written and verbal communication skills, strong interpersonal skills and is committed to advancing the mission of Bend the Arc. The EC recognizes the value of a healthy organization and supports the flow of information between the Executive Team and the rest of the staff. The EC is also a member of the Development Team and supports the stewardship of the CEO’s donors as well as other development team activities. Key responsibilities include but are not limited to:

Key Responsibilities: 

CEO support (60%):

• Manage CEO’s calendar, schedule, and appointments
• Make and coordinate travel arrangements (including transportation and lodging)
• In partnership with development staff, attend departmental meetings, coordinate meetings with donors and prospects, help identify prospects from CEO’s meetings and steward the CEO’s donors, including tracking donor replies and supporting correspondence between donors and the development team 
• Participate in and support other development work, including donor research, event planning and support, data entry, and other work as needed 
• Work with development and other departments across organization to vet and source requests for speaking engagements
• Support CEO’s preparation for meetings as well as meeting follow up
• Support effective communication between the CEO and executive and leadership teams
• Support the CEO on finance and operations administrative tasks 
• Take, transcribe, and disseminate meeting notes
• Provide other assistance as needed, including research and preparing briefings

Executive Team support (40%):

• Make and coordinate travel arrangements for Executive Team members
• Attend meetings and take and disseminate notes 
• Support logistics on internal and external meetings, events and trainings, including managing zoom logistics and participant registration and vetting
• Vet and source speaking engagements for members of the executive team 
• Support the members of the ET in scheduling meetings and confirming appointments with partners (with sensitivity for a remote team in multiple US time zones)
• Support on administrative and operational tasks 
• Prioritize and manage special projects when needed by the Executive Team and follow through on issues in a timely manner

Required Skills and Qualifications:

Position Specific:

• Minimum of 3-4 years of comparable administrative support experience; experience supporting Executive or Development team and/or leaders preferred 
• Ability to exercise sound, independent judgment and discretion
• Ability to exercise discretion around confidential information 
• High standards with meticulous attention to detail
• Strong organizational skills and ability to multitask
• Strong communication and writing skills with the ability to write quickly
• Ability to work independently as well as collaboratively
• Excellent interpersonal skills and a high degree of professionalism 
• Ability to manage up and influence others
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google platforms (Gmail, Google Docs, Google Hangouts, etc.), as well as comfort learning new technology and systems. Proficiency in Slack, Zoom, and Raiser’s Edge is a plus. 

Staff-Wide:

• Strong commitment to justice and equity and grounding in pro-Black values and practices; familiarity and alignment with Bend the Arc’s mission and vision
• Developed racial equity praxis (analysis and skill) that can be applied to day to day work
• Resilience and self-awareness to navigate power, responsibility and experience mindfully
• Values and is open to giving and receiving feedback.
• Communicates effectively, honestly, and considerately
• Works collaboratively and considerately with colleagues, within and across teams, to achieve goals and objectives
• Completes administrative responsibilities in a timely manner