Partnerships Officer

Position Title: Partnerships Officer

Duty Station: To be determined

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 27 August 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Regional Crisis Coordinator – Gaza Response, under the direct supervision of the Head of Operations and in collaboration with the Head of Programme, relevant units at the Regional Office (RO) relevant Units at the Regional Office (RO) and Headquarters (HQ), the Partnerships Officer will be responsible for managing partnerships and grants for the Gaza response. The operation in Gaza is framed around IOM Strategic Plan to the Gaza Response consisting of several areas of operations including the provision of technical expert capacity to United Nations Relief and Works Agency (UNRWA), establishment of a common pipeline and facilitating logistical access to partners operating in Gaza.

Core Functions / Responsibilities:

1. Directly manage and supervise the Partnerships Unit for IOM’s Gaza response to ensure effective utilization of donor funding, continuity of Implementing Partner (IP) programming and compliance with IOM’s regulations on partnerships and IP management.
2. Support Programme Managers (PMs) and Thematic Advisors (TAs) in tracking and managing IP grants and approved grant activities, and where needed make timely and necessary adjustments.
3. Oversee and manage direct communication and liaison with IPs and notify relevant colleagues on significant administrative and operational changes as needed. Manage and conduct monitoring and evaluation field visits for IP activities in coordination with the PMs.
4. Coordinate all aspects of grants management with the Head of Programme Support & Partnerships, the Head of Programme, the Resource Management Unit (RMU), the Programme Support Unit (PSU), Legal and other relevant units, as needed.
5. Manage, update and maintain the various tracking tools, databases, and Standard Operating Procedures (SOPs) for IP management and ensure that all records, hardcopy and electronic documents of the Grants Unit are complete and filed properly.
6. Oversee the submission and review of all grant documentation by IPs including project proposals, budgets, agreements, reports and other related documentation. Liaise with concerned counterparts as necessary to ensure all submissions are in compliance with regulations on IP management and relevant partners’ vetting processes.
7. Maintain systems of communication and data sharing with Programme focal points and apply appropriate, programme-wide standards of grant cycle management, data collection, and information flow.
8. Lead IP selection processes, including the performance assessment and evaluation of existing IPs and selection of new IPs in coordination with PMs, TAs, management and PSU.
9. In coordination with the finance team ensure the overall control of grant expenditures. Ensure all grant disbursements are properly designated and tracked as per IOM’s accountancy system. Develop and maintain centralize financial tracking of all grants managed by IOM’s Gaza response, identify gaps and provide analysis to management for decision making.
10. Provide training to concerned staff on all related aspects of the grant life cycle and ensure the overall integrity of performance for each partnership management officer within the respective Programme Units.
11. Oversee and supervise Localization initiatives including developing strategies of engagement, trainings for local actors to build capacity in areas of finance management, project development and report and general administration.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Management, International Relations, Political Science, Social Sciences or other relevant fields, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in partnership management, fundraising, and/or programme development and management, with at least 3 years of demonstrated experience in managing partnerships in humanitarian programmes.
• Experience in managing teams and coordinating with other departments to deliver results.

Skills

• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization;
• Proven knowledge of the global humanitarian and development landscape, including donor priorities and trends. Knowledge of the humanitarian and development landscape in Lebanon as an advantage;
• Knowledge of the IOM Project Cycle is an asset;
• Excellent communication, negotiation, and networking skills, with the ability to engage with donors, partners, and other stakeholders at different levels;
• Excellent analytical and problem-solving skills, including the ability to think strategically and rapidly analyze and integrate diverse information from varied sources into conclusions and recommendations;
• Ability to work independently and as part of a team, under pressure, and manage multiple tasks simultaneously to meet tight deadlines;
• Excellent written and verbal communication skills in English are required, including the ability to draft clear and concise reports and project proposals. Arabic language skills are an asset;
• Sound and proven interpersonal skills and ability to work effectively with people from diverse cultural and professional backgrounds.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and/or another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications HERE, by 27 August 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 14.08.2024 to 27.08.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2024 504 Partnerships Officer (P3) To be determined (59077780) Released Posting: Posting NC59077781 (59077781) Released